Administration Assistant

Portsmouth City Council

Reference: OCT20211432

Job details



Job type

Part Time, Permanent


£20,159 - £21,841 Pro Rata

Closing date

11 November 2021

We currently have vacancies at two Care Homes in the City: Shearwater & Russets.

The hours available at Russets is 30, and Shearwater between 30 – 35. Please state your preferred hours and location on your application.


Portsmouth City Council

At Portsmouth City Council we’re all about developing our staff, because we want to build a bigger and better city but we need the best employees to do so.

With a little over 207,000 residents and 7,000 businesses throughout this city, this unitary authority’s main goal is to ensure the best care and development of all those within the city. From customer service to Multi-million pound projects, our residents are at the heart of everything we do.

Your New Role

Are you interested in people with dementia and want to help them to get the most out of life? Then we are looking for people like you who have the enthusiasm and passion to join our team. 

You will assist the manager and deputy manager in ensuring that the Administrative Policies and Procedures are effectively organised and followed by staff.  Your duties will include maintaining weekly electronic returns including bed vacancies. you will also be responsible for banking monies regularly in accordance with Portsmouth City Council procedures and you will have responsibility for income and payments of personal allowances and petty cash returns. as well as other financial activities.

You will also be responsible for maintaining effective administrative systems. You will act in a way that supports and promotes Portsmouth City Councils equal Opportunities Policy, which aims to ensure everyone has equal treatment and equal access to employment and services.

What you’ll need to succeed

You will have a relevant qualification in level 2 or 3 would be advantageous. Previous experience of direct contact with members of the public and the ability to converse at ease with customers and provide advice in accurate spoken English is essential for the post. 

Previous experience of a financial environment including the payment of invoices, petty cash claims and monitoring budgets/reconciliation. 

You wil be able to demonstrate knowledge and understanding of confidential working and equal opportunity’s issues and promote such practice, you will also have knowledge of Social Services Policies and CQC legislation.


What you’ll get in return

As well as highly competitive pay you’ll receive all the benefits of working within a local authority organisation, which ranges from flexible working hours to a fantastic pension which allows you the opportunity to pay in more for that greater return. We wish to support all our staffs development throughout, if that’s progression planning or involvement within the on the job apprenticeship scheme we will work together to drive your career. For those with families we have child care benefits as well as discounts with local businesses which can be enjoyed by all.

What next

There is no set closing date for this advert, suitable applicants will be interviewed as they apply and the advert will close when someone suitable is found.

To make sure your application is above the rest, please review the “Job Profile” to ensure you application matches the requirements of the role.

Please ensure to complete the application in its entirety and add in comments to the Personal Statement section

We look forward to speaking with you soon.


Please note, that from 11th November 2021, it will be a legal requirement for all employees working within a care home to have received both Covid-19 Vaccinations. Proof will be required by all staff unless a medical exemption applies.