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Apprentice - Electoral Services

Portsmouth City Council

Reference: JAN20217070

Job details


Civic Offices Guildhall Walk Portsmouth

Job type

Full Time, Apprenticeship


£16,331 - £16,331 Per Annum

Closing date

24 January 2021

As part of the application process please answer the following questions on the Cover letter/ Personal statement section of the application form.
You may copy and paste the questions onto the application form to answer.

Portsmouth City Council aim to create a supportive environment where all our employees feel safe and confident, please help us understand your needs. This information is treated sensitively and will only be used to help the Council support you.

Please confirm if you have an education, health or care plan provided by the local authority or have been in the care of the local authority? Yes/No

Question 1: How do you feel you would be able to work as part of a small team?

Question 2: What personal attributes do you have that would help you to handle the pressures and challenges of working in a busy environment such as at an election?

Portsmouth City Council

At Portsmouth City Council we’re all about developing our staff, because we want to build a bigger and better city but we need the best employees to do so.

With a little over 207,000 residents and 7,000 businesses throughout this city, this unitary authority’s main goal is to ensure the best care and development of all those within the city. From customer service to Multi-million pound projects, our residents are at the heart of everything we do.

The service

The Election Services team has responsibility for administering parliamentary and local elections and referendums.

The service is also responsible for compiling the electoral register by means of an annual canvass exercise and maintaining the register on a daily basis throughout the year.

There are approximately 145,000 registered voters in Portsmouth divided between two parliamentary constituencies and 14 electoral wards.

Your New Role

You will provide administrative support across elements of both election and electoral registration processes.

You will assist in maintaining the electoral register and will be responsible for processing voter registration applications and undertaking routine tasks to ensure that the register is up-to-date and accurate.

You will use specialist electoral management software on a daily basis to administer these processes. This will include scanning application forms, data entry, generating letters, running routine reports and ensuring that data is accurately recorded at all times.

What you’ll need to succeed

You will  be an enthusiastic team player able to adapt to the changing needs of the service and be able to work under pressure and prioritise workloads in order to achieve statutory deadlines while maintaining a high level of accuracy.

You will have a clear understanding of the sensitivities of handling confidential information including data protection requirements and be able to work within a fixed procedural framework.

You will have the ability to communicate confidently and effectively both verbally and in writing as well as have a good understanding of customer care with the ability to engage with customers to provide appropriate advice and assistance.

You will be be computer literate with the ability to maintain accurate records using specialist electoral management software and have a flexible approach and a willingness to work additional hours at peak times including occasional evening and weekend work.

What you’ll get in return

As well as highly competitive pay you’ll receive all the benefits of working within a local authority organisation, which ranges from flexible working hours to a fantastic pension which allows you the opportunity to pay in more for that greater return. We wish to support all our staffs development throughout, if that’s progression planning or involvement within the on the job apprenticeship scheme we will work together to drive your career. For those with families we have child care benefits as well as discounts with local businesses which can be enjoyed by all.

What next

To make sure your application is above the rest, please review the “Job Profile” to ensure you application matches the requirements of the role.

We look forward to speaking with you soon.