Corporate Project Manager - Gosport Borough Council

Gosport Borough Council

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Job details

Location

Gosport

Job type

Full Time, Permanent

Salary

£52,702 - £55,926

Closing date

6 June 2022

CORPORATE PROJECT MANAGER

£52,702 – £55,926 p.a.

An exciting opportunity has arisen to join Gosport Borough Council as their Corporate Project Manager. The role leads on the effective management of the capital programme, focussing on efficient delivery, financial management, stakeholder engagement and alignment to policy and procedures. The role is expected to have direct line management, coordinate capital programme project teams and demonstrate the ability to work effectively with externals partners. An astute awareness of risk management, business cases, reporting, pipeline planning will all be critical success factors for this role.

Applicants need to be:

An appropriate professional project management qualification (e.g. Prince 2 practitioner level) OR have sufficient experience as a Project Manager as this post is intended for post holders who have substantial post graduate experience, are developing their career and have some excellent experience in the industry.
Ability to lead a team and drive success in a collaborative and positive working environment.
An excellent commercial awareness and proven success of working within strict budgetary controls, including the analysis and interpretation of financial information.
Excellent interpersonal, communication and written skills and be able to deal effectively with members of staff at all levels and (at a non-technical level) with councillors and the general public. The ability to converse at ease with customers and provide advice in accurate spoken English is essential for the post.
Good analytical and problem solving skill, with an ability to prioritise workload in order to manage time effectively. This includes being able to work on own initiative and respond positively to workload pressures.
Experience of preparing reports and correspondence, using research and information gathering techniques.
Ability to challenge in order to drive progress.

What next:

When completing the application form, please thoroughly tailor your application to the ‘Person Specification’ points with the use of examples from your experience. This is really important or you are likely not to be shortlisted. The full job description is attached.

Please ensure you refer to the “how to apply” document when you complete your application as there is information in there that you need to include and evidence in your application for this role.

Email your submission to gbcrecruitment@gosport.gov.uk

There is no closing date – we will shortlist as the advert goes along. We may close the advert early if we receive enough suitable applications.

We look forward to speaking with you soon.

GOSPORT BOROUGH COUNCIL

PLANNING & REGENERATION

JOB DESCRIPTION

	Corporate Project Manager
Post No:	200562
Grade:	12
Location:	Town Hall and sites across the Borough.
Responsible to:	Head of Planning & Regeneration & Assistant Chief Executive
Responsible for:	Effective management, governance and delivery of the Council’s capital projects and schemes.
Hours of Work:	37 hours per week, Monday to Friday in accordance with the Council’s flexi-time system. You may be required to work additional hours from time to time, including evenings and weekends as necessitated by the demands for the post.
Purpose of the Job:	The Corporate Project Manager will be responsible for the preparation, delivery and oversight of the Council’s capital projects, ensuring that they are carried out within budget, within scope, on time and to the Council’s satisfaction and contributing to the Council’s strategic priorities.
Special Conditions:	The post holder is required to have a full current driving licence in order to undertake work in connection with the duties of the post and have a vehicle available, and is a nominated Casual User for car allowance purposes.
PRINCIPAL ACTIVITIES	KEY TASKS
Project Management	Be responsible for all aspects of project management and governance; managing gateway approvals, monitoring progress, delivery and ensuring that corporate requirements are met. Manage, facilitate and contribute to the development, design, analysis and appraisal of options in order to help to identify, prioritise and monitor a pipeline of future projects and determine the best way of achieving individual project’s objectives. Lead on the planning, organising, preparation of business case, approval and delivery of the full range of projects, co-ordinating the project teams and ensuring that:- · project risks and issues are identified, managed and resolved · all necessary permissions and licenses, including Building Regulations & Planning approvals are obtained and that the Council’s Procurement procedures are complied with · programming is realistic with expectations managed · budgets are realistic with spending and progress monitored and regularly reported on · appropriate contractors and consultants are procured and appointed, with responsibility for ongoing oversight and management · that project deliverables are achieved to the agreed specification with regard to time, cost and quality, using creativity and problem solving techniques to overcome obstacles as they arise. To provide advice and support and leadership to colleagues and Members on project management matters as required. To update and provide regular reports to a wide variety of audiences, including the Council’s Corporate Management Team, Members, representatives from Government departments and the public. To liaise with the Council’s Funding Officer and other external organisations to identify and assist in securing external funding where required. Development and regular review of the effectiveness of the Council’s corporate Project Management Framework, working to the established standards, risk-management and quality assurance processes at all times and embedding the working principles within the organisation.
Service Delivery	Contribute towards achieving the Council’s Corporate Priorities, meeting high quality management and service delivery standards and best practice, reflecting the values of the Council. Maintain a constant focus on service improvement within the Council seeking continuous improvement in reducing costs, increasing efficiencies and looking for alternative delivery methods. A proportion of the role will necessitate working at a strategic level with public and voluntary sector partners to jointly deliver projects which redesign public facilities and services to both improve outcomes and/or make financial efficiency savings.
Asset Management & Maintenance	To contribute towards the preparation of appropriate property management and maintenance strategies in accordance with the policies, aims and objectives of the Council.
Finance	To prepare annual and interim budget estimates and input into the Council’s budget setting process. Manage and monitor allocated capital scheme budgets to ensure that they are fully committed and managed in accordance with financial regulations and standing orders.
Policy	To assist as required in the formulation and review of the Council’s general policy documents, strategies, business plans and procedures as required.
Technical support	To use the available PC based technology for all correspondence, recording and monitoring.
General	Attendance at Council Board meetings, officer meetings or working parties, as required. Ensure the efficient use of energy for the Council’s operational property. Maintaining confidentiality where appropriate.
Health and Safety	Maintain up to date knowledge of relevant legislation, product specification and systems of work. Ensure that the Council’s Health & Safety at Work policy and all appropriate health & safety legislation and regulations are enforced.
Relationships	Liaise and consult with Councillors, Council Officers, external organisations, contractors, members of the public and others as appropriate. To develop and maintain good working relationships with colleagues and other stakeholders. To develop effective networks and partnerships with representatives from other local authorities and external professionals.
Equal Opportunities	To ensure the effective promotion and implementation of the principles of equal opportunities in relation to employment and as a service provider.

Corporate Project Manager

Post No:

200562

Grade:

12

Location:

Town Hall and sites across the Borough.

Responsible to:

Head of Planning & Regeneration & Assistant Chief Executive

Responsible for:

Effective management, governance and delivery of the Council’s capital projects and schemes.

Hours of Work:

37 hours per week, Monday to Friday in accordance with the Council’s flexi-time system. You may be required to work additional hours from time to time, including evenings and weekends as necessitated by the demands for the post.

Purpose of the Job:

The Corporate Project Manager will be responsible for the preparation, delivery and oversight of the Council’s capital projects, ensuring that they are carried out within budget, within scope, on time and to the Council’s satisfaction and contributing to the Council’s strategic priorities.

Special Conditions:

The post holder is required to have a full current driving licence in order to undertake work in connection with the duties of the post and have a vehicle available, and is a nominated Casual User for car allowance purposes.

PRINCIPAL ACTIVITIES

KEY TASKS

Project Management

Be responsible for all aspects of project management and governance; managing gateway approvals, monitoring progress, delivery and ensuring that corporate requirements are met.

Manage, facilitate and contribute to the development, design, analysis and appraisal of options in order to help to identify, prioritise and monitor a pipeline of future projects and determine the best way of achieving individual project’s objectives.

Lead on the planning, organising, preparation of business case, approval and delivery of the full range of projects, co-ordinating the project teams and ensuring that:-

· project risks and issues are identified, managed and resolved

· all necessary permissions and licenses, including Building Regulations & Planning approvals are obtained and that the Council’s Procurement procedures are complied with

· programming is realistic with expectations managed

· budgets are realistic with spending and progress monitored and regularly reported on

· appropriate contractors and consultants are procured and appointed, with responsibility for ongoing oversight and management

· that project deliverables are achieved to the agreed specification with regard to time, cost and quality, using creativity and problem solving techniques to overcome obstacles as they arise.

To provide advice and support and leadership to colleagues and Members on project management matters as required.

To update and provide regular reports to a wide variety of audiences, including the Council’s Corporate Management Team, Members, representatives from Government departments and the public.

To liaise with the Council’s Funding Officer and other external organisations to identify and assist in securing external funding where required.

Development and regular review of the effectiveness of the Council’s corporate Project Management Framework, working to the established standards, risk-management and quality assurance processes at all times and embedding the working principles within the organisation.

Service Delivery

Contribute towards achieving the Council’s Corporate Priorities, meeting high quality management and service delivery standards and best practice, reflecting the values of the Council.

Maintain a constant focus on service improvement within the Council seeking continuous improvement in reducing costs, increasing efficiencies and looking for alternative delivery methods.

A proportion of the role will necessitate working at a strategic level with public and voluntary sector partners to jointly deliver projects which redesign public facilities and services to both improve outcomes and/or make financial efficiency savings.

Asset Management & Maintenance

To contribute towards the preparation of appropriate property management and maintenance strategies in accordance with the policies, aims and objectives of the Council.

Finance

To prepare annual and interim budget estimates and input into the Council’s budget setting process.

Manage and monitor allocated capital scheme budgets to ensure that they are fully committed and managed in accordance with financial regulations and standing orders.

Policy

To assist as required in the formulation and review of the Council’s general policy documents, strategies, business plans and procedures as required.

Technical support

To use the available PC based technology for all correspondence, recording and monitoring.

General

Attendance at Council Board meetings, officer meetings or working parties, as required.

Ensure the efficient use of energy for the Council’s operational property.

Maintaining confidentiality where appropriate.

Health and Safety

Maintain up to date knowledge of relevant legislation, product specification and systems of work.

Ensure that the Council’s Health & Safety at Work policy and all appropriate health & safety legislation and regulations are enforced.

Relationships

Liaise and consult with Councillors, Council Officers, external organisations, contractors, members of the public and others as appropriate.

To develop and maintain good working relationships with colleagues and other stakeholders.

To develop effective networks and partnerships with representatives from other local authorities and external professionals.

Equal Opportunities

To ensure the effective promotion and implementation of the principles of equal opportunities in relation to employment and as a service provider.

The particular duties and responsibilities attached to posts are, of necessity, in many cases difficult to define precisely and may vary from time to time without changing the general character of the duties or the level of responsibility of the post.

GOSPORT BOROUGH COUNCIL

PERSON SPECIFICATION

CORPORATE PROJECT MANAGER

	ESSENTIAL	DESIRABLE	HOW ASSESSED (Application form, interview, test, references)
ATTAINMENTS, KNOWLEDGE & QUALIFICATIONS	Degree or appropriate professional qualification or equivalent experience. NQF Level 6 qualification in Building Studies, Property Management or associated subject Sound knowledge of project management principles, procedures and monitoring mechanisms. Experience of preparing specifications, bills of quantities, schedules of rates and tendering contracts etc. Knowledge of Health & Safety Regulations. Knowledge of building and services contracts and agreements. Knowledge of landlord aspects of land and property leases/rentals, land purchase negotiations, procurement, legal agreements and contracts etc. Knowledge of Energy Management and Climate Change issues Knowledge of AutoCAD Computer Literate with knowledge of Microsoft Office Suite of programs Full current Driving Licence and vehicle available	Member of relevant professional institute eg RICS, CIOB. PRINCE2 Practitioner Experience of working with IT based Property Management Systems	Certificates Application form and interview
EXPERIENCE & CAPABILITIES	Substantial experience and a track record of achievement in planning, monitoring & delivering a wide range of significant and complex projects to the agreed specification, on time and on budget. A methodical approach to work and ability to maintain and report on varied quantitive data on computer systems Excellent numeric skills and ability to understand, analyse and interpret data Experience of managing budgets effectively, ensuring value for money with constrained resources Good planning, prioritisation & organisational skills, with an ability to manage a varied workload. Ability to respond to pressure and changing priorities and deadlines. Excellent interpersonal, negotiation and communication skills Ability to present complex information to range of audiences Ability to work with the minimum of supervision and as part of a team/partnership	Demonstrate an understanding of the role of elected members and the officer/member relationship and experience of working at a senior level in a political environment Ability to think strategically with an understanding of how projects contribute towards the Council’s priorities for appropriate economic growth and improving the environment. Experience of dealing with service provision to the general public and community organisations and carrying out public consultation. Experience of managing organisational change and working within a changing environment. Experience in managing, motivating and directing staff	Application form, interview and references
CHARACTER & DISPOSITION	Customer, output and solution focussed Proactive, positive, self-motivated and adaptable. Confident and assertive when required. Able to respond in a professional manner to demanding customers Ability to work within guidelines and follow direction. Ability to build and maintain relationships and work in partnership with a range of colleagues and stakeholders		Application form, interview and references

ESSENTIAL

DESIRABLE

HOW ASSESSED

(Application form, interview, test, references)

ATTAINMENTS, KNOWLEDGE & QUALIFICATIONS

Degree or appropriate professional qualification or equivalent experience.

NQF Level 6 qualification in Building Studies, Property Management or associated subject

Sound knowledge of project management principles, procedures and monitoring mechanisms.

Experience of preparing specifications, bills of quantities, schedules of rates and tendering contracts etc.

Knowledge of Health & Safety Regulations.

Knowledge of building and services contracts and agreements.

Knowledge of landlord aspects of land and property leases/rentals, land purchase negotiations, procurement, legal agreements and contracts etc.

Knowledge of Energy Management and Climate Change issues

Knowledge of AutoCAD

Computer Literate with knowledge of Microsoft Office Suite of programs

Full current Driving Licence and vehicle available

Member of relevant professional institute eg RICS, CIOB.

PRINCE2 Practitioner

Experience of working with IT based Property Management Systems

Certificates

Application form

and interview

EXPERIENCE & CAPABILITIES

Substantial experience and a track record of achievement in planning, monitoring & delivering a wide range of significant and complex projects to the agreed specification, on time and on budget.

A methodical approach to work and ability to maintain and report on varied quantitive data on computer systems

Excellent numeric skills and ability to understand, analyse and interpret data

Experience of managing budgets effectively, ensuring value for money with constrained resources

Good planning, prioritisation & organisational skills, with an ability to manage a varied workload.

Ability to respond to pressure and changing priorities and deadlines.

Excellent interpersonal, negotiation and communication skills

Ability to present complex information to range of audiences

Ability to work with the minimum of supervision and as part of a team/partnership

Demonstrate an understanding of the role of elected members and the officer/member relationship and experience of working at a senior level in a political environment

Ability to think strategically with an understanding of how projects contribute towards the Council’s priorities for appropriate economic growth and improving the environment.

Experience of dealing with service provision to the general public and community organisations and carrying out public consultation.

Experience of managing organisational change and working within a changing environment.

Experience in managing, motivating and directing staff

Application form, interview and references

CHARACTER & DISPOSITION

Customer, output and solution focussed

Proactive, positive, self-motivated and adaptable.

Confident and assertive when required.

Able to respond in a professional manner to demanding customers

Ability to work within guidelines and follow direction.

Ability to build and maintain relationships and work in partnership with a range of colleagues and stakeholders