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Project Management Officer - Port Health

Portsmouth City Council

Reference: JAN20217863

Job details

Location

Civic Offices Guildhall Walk Portsmouth

Job type

Full Time, Contract

Salary

£32,233 - £35,744 Per Annum

Closing date

27 January 2021

The Service 

The Regulatory Services team is responsible for delivering a pest control service and the regulation of clean air, port health border controls and sampling, health and safety, food safety and standards, animal welfare, communicable diseases, statutory nuisance, environmental permitting, rogue and fraudulent traders, fair trading, product safety, intellectual property crime, age restricted sales, petroleum and explosive safety. 

Portsmouth City Council owns and runs Portsmouth International Port and is the Statutory Harbour Authority and Competent Harbour Authority. Our Port Health responsibilities include imported food controls, international health regulations, international catering waste enforcement, food hygiene, shellfish and water quality monitoring. 

At Portsmouth City Council we’re all about developing our staff, because we want to build a bigger and better city but we need the best employees to do so.

Portsmouth International Port serves the western routes into Europe and is also often the ferry port of choice for businesses exporting from the western half of the UK – as an example we have businesses using our ferry port to export fish from Scotland to Spain. 

What is the role?

Reporting to the Port Project Lead Officer (PPLO) you will be responsible for assisting in the delivery of project management processes, methodologies and functions that will provide a framework for the successful formation and operation of a new Port Health Service at Portsmouth’s new Port Border Inspection Post (BIP).

Assisting with service design and development of port health processes, people, tools and templates, this position will have a key role in engaging with stakeholders, maintaining progress and providing consultancy advice to support all stakeholders involved in the development of the new BIP.

Duties will include, but not limited to:

  • Assist the PPLO to recruit and train new staff resource for the facility
  • Liaise with all stakeholders including central government and Portsmouth International Port (PIP) on all aspects of the project
  • Establish and maintain a working awareness of legislation and procedures relating to the function of the Port Health Service
  • Assist in the formation and implementation of an effective team to deliver port health functions
  • Assist in the design and deployment of clear processes and procedures to enable the training and effective operation of port health staff  
  • Provide a consultancy service that offers advice and guidance on the most efficient and effective navigation through the project cycle
  • Compile details of existing and potential business-change programmes and projects in the portfolio
  • Develop a holistic communications strategy to keep the staff informed on the delivery programme and project timetable
  • Introduce standards for timely Member and Senior Management reporting
  • Establish a system for tracking benefit realisation
  • Establish skill competency frameworks for programme and project resources
  • Establish a consistent document management system for all aspects of the project
  • Establish a process map of all tasks and activities that need to be undertaken throughout the project lifecycle and in doing so identify barriers to progression
  • Conduct gated reviews and health checks to monitor programme and project procedures and efficiencies

Who is the person?

The Project Management Officer will need to have:

  • Knowledge of the UK Border Operating Model (BOM) (Desirable)
  • An understanding of the implications and requirements for UK Borders post the end of the EU exit transition period.   
  • PRINCE2 Practitioner (desirable) or experience managing projects
  • P30 (desirable) or equivalent experience in Portfolio, Programme and Project Management
  • Excellent literacy and numeracy skills
  • Ability to work independently and at times with a minimum direction
  • Strong organisation skills and ability to work accurately and meeting challenging deadlines in a pressurised environment with competing demands
  • MS Project, Word, Excel, PowerPoint (intermediate level)
  • Experience of using PPM software (desirable)
  • Proven credibility and ability to work with senior managers
  • A good understanding of the structures, processes and governance frameworks across the City Council and experience of working in an environment that necessitates high levels of assurance and transparency
  • Strong interpersonal and communication skills
  • Ability to work collaboratively and build supportive relationships across all directorates
  • Ability to influence across all directorates
  • Strong analytical and problem solving skills 

What you’ll get in return

As well as competitive pay you’ll receive all the benefits of working within a local authority organisation, which ranges from flexible working hours to a fantastic pension which allows you the opportunity to pay in more for that greater return. 

Annual leave starts at 26 days going up to 30 days and staff discounts for travel and local shops.  We wish to support all our staffs development throughout, if that’s progression planning, or involvement within the on the job apprenticeship scheme, we will work together to drive your career. 

Additional information:

Closing time/date: Midnight Wednesday 27th January 2021

Applications received after this may not be considered. 

All employees and third parties working at PIP are subject to a Substance Misuse – Drug & Alcohol Testing Policy and the Port reserves the right to carry out with cause and random testing. 

How to apply:

Please read the “Job Profile” to ensure your application meets the requirements of the role and you fully demonstrate how you meet the points on the job profile. If you wish to send a CV, please consider a cover letter outlining why you are the perfect candidate for this position. 

We look forward to speaking with you soon. 

General Data Protection Regulation (GDPR)

As part of any recruitment process, Portsmouth City Council collects and processes personal data relating to job applicants.  Portsmouth City Council is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations under the General Data Protection Regulations (GDPR).

Completing and sending an application in for a vacancy is your consent for us to process your data for the purpose of recruitment.  Your data is not used in any other way and you can withdraw your consent at any point in the recruitment process and we will destroy or delete your information.

For more detailed information on what we collect, how we use, store, delete data and your rights you can access a privacy statement on our Job board. 

If you have any queries, contact us on 023 9284 1191 (8:30am to 5:00pm Monday to Thursday, 8:30am to 4:00pm Friday).

 

You will need to demonstrate that you have the Right to Work in the UK.  No post will be offered without it.